SKY MERIDIAN SERVICES
Technical consulting for public procurement and tendering
We provide technical support in public procurement and tendering for investments in Romania, including Oradea and Bihor: specifications, bid evaluation, and preparation of technical and financial proposals.
Technical Guide: Public procurement and tendering — regulations, input data, and documentation.
Public procurement: how to correlate technical proposals, resources, and pricing: a practical article for project preparation.
Technical requirements for procurement
We provide technical consulting for the preparation of public and sectoral procurement of works, services, and equipment by translating the beneficiary's needs into functional requirements and verifiable specifications. We define capabilities, operating parameters, conditions of use, and requirements for compatibility, availability, durability, and maintenance. We formulate specifications in relation to the subject of the procurement and targeted performance, specifying verification conditions and evidence of conformity. We correlate references to standards with the possibility of demonstrating equivalence, aiming for precise description of needs and non-discriminatory access to the procedure.
Specifications and documentation
We draft and verify specifications by correlating memoranda, drawings, bills of quantities, technical data sheets, and contractual requirements. We define the scope of services, interfaces between disciplines, and responsibilities regarding design, supply, installation, testing, and commissioning. We specify deliverables, submission stages, quality documents, and verification and acceptance criteria. For equipment and systems, we include requirements regarding integration, user training, operating documentation, and technical support. We support the formulation of technical evaluation factors through measurable parameters, correlated with pursued benefits and clear demonstration methods.
Technical support in evaluation
We support evaluation committees by preparing compliance matrices that associate each requirement with relevant information from the bid, supporting documents, and the analysis conclusion. We verify the characteristics of the proposed solutions, technical data sheets, performance evidence, and equivalence justifications, as well as the consistency between methodology, resources, and the realization schedule. We analyze financial proposals in relation to quantities, assumed activities, and price formation. We identify omissions, contradictions, and insufficiently demonstrated aspects, prepare clarification requests, and document findings in specialist reports to substantiate the committee's decisions.
Documentation analysis for bidders
For bidders, we analyze the tender documentation along with published amendments and clarifications, identifying mandatory requirements, contractual commitments, and elements relevant for evaluation. We build a response matrix that tracks the coverage of each requirement through a solution, a methodology, or a supporting document. We structure the responsibilities of partners and subcontractors and verify the coherence of the assumed services. We prepare requests for clarification for ambiguous aspects and integrate the responses into the final form of the technical and financial proposals.
Technical proposals: methodologies and realization schedules
We develop design or execution methodologies adapted to the site, the complexity of the works, and implementation conditions. We detail the sequence of operations, control points, intermediate checks, resources, and measures for managing technical risks. We develop schedules that correlate durations, dependencies, procurement, and mobilization of personnel and equipment with the requested deadlines. For interventions in infrastructure already in operation, we address phasing, access restrictions, and measures necessary to maintain activities. We correlate quality and inspection plans with the deliverables and acceptance criteria provided in the documentation.
Financial proposals and clarifications
We substantiate financial proposals through price analyses that correlate quantities, consumption, productivity, rates, and resource utilization durations. We integrate transport, mobilization, site organization, testing, and other contractual obligations, as well as indirect costs and profit, according to the requested structure. We verify the consistency between financial forms, summaries, the schedule, and technical commitments, identifying duplications or activities not financially covered. We prepare price justification documents and responses to clarifications, while maintaining the traceability of calculations and complying with applicable procedural limits.
Data required for an offer
- Subject of the procurement and the role of the beneficiary of the request.
- Tender documentation or the brief for its development.
- Technical data, quantities, and available forms.
- Procedure calendar and deadlines for clarifications.
Frequently asked question
Is this service also addressed to bidders?
Yes. It can include requirement analysis, methodologies, schedules, correlation of technical and financial proposals, and preparation of responses to clarifications.
Related services
- Investment preparation and design briefs
- Project management in construction and infrastructure
- Consulting for HG no. 1/2018 contracts